Is it boring to reply to link exchange requests that you get via email? I think you’ll say a yes.
I found a solution, it’s especially useful when your business grows and you’ll start getting like 3 or more link exchange requests every day and your email is flooded with these un replied emails – plus you’ll also loose on the opportunity on getting backlinks if you don’t reply.
So this solution requires a Gmail account – they have a gadget that you need to enable and no other email client currently has this gadget. I’ll show you how to set up everything with screenshots below.
>> This gadget will allow you to click on reply when you see an email from someone who wants to exchange links with you – then click another button and a reply message is automatically filled.
I’ll tell you what message I created and send to these link exchange requests so you can simple copy it and edit it to suit your needs. But no more replying to countless emails saying the same thing.
So signup for a Gmail account or login to your existing account and click on Settings. You’ll see this:
click image to enlarge
Then click on Labs.
Scroll down until you see a Gadget called Canned Responses and then select Enable to enable this gadget.
Click on Save Changes at the bottom.
Now click on Compose Mail as if you’re going to create a new email to send to someone.
In the Subject Field type the reply subject, here’s what I use:
Re: link exchange request noadware
In the Body Field here’s what I use and recommend you use (why I tell you in a second):
Hi,
If you’re asking for a link exchange with my site deletespyware-adware.com then please I suggest you check out my link directory. That’s the place I will put your link (in the category you desire). Please take a look at:
http://www.deletespyware-adware.com/links/resources.html
Once there please click on Add Link so you submit your website. Alternatively you can also go directly to submission form at: http://www.deletespyware-adware.com/links/addlink.php
We cannot reply to all link exchange requests we receive that’s why we’ve setup this system. We do check all submissions weekly or bi weekly and you will get an email once we approved your website and listed it.
Thank You,
Karl Sultana
Then click on Canned Responses button that will appear and click on New Canned Response under Save just like screenshot:
Then you’ll see a confirmation message:
Click OK.
You can create as many canned responses as you like. Just repeat the procedure again. In a second I tell you how to use the canned messages.
Before I will explain why I created and wrote that message in my canned response. These people that are emailing and asking for a link exchange I just told them to basically go visit my link directory (so they can see it’s neat and the place I will link to them) – then I told them to use the submission form to submit their website.
>> So you need to have a submission form on your website and a well organized link directory. I use AutoLinksPro to do both of those and more.
I also told them (so they feel secure) that I check all submissions weekly or bi weekly. I also told them that they get an email when their submission is reviewed. They feel safe this way and won’t think along these lines: “Oh this guy probably does not ever look at my submission so why bother wasting my time.”
The AutoLinksPro script will email them automatically if I approve/reject their link, it also automatically adds the link to my link directory (no ftp required). So this all makes it easy.
Next: How to use the canned messages!
Now when you receive an email, just open it, click reply and click on Canned Responses. Then select the canned response you want to auto type by clicking on it under Insert. The message gets auto typed in less than a second and you’re ready to send.
Here’s screenshot:
So that’s it.
Here’s a recap:
1) You enabled the Canned Responses from Settings > Labs in your Gmail account.
2) You created canned responses messages, therefore messages that Gmail can automatically type for you. You saved these canned responses.
3) When you receive a link exchange request email you simple hit reply, select the canned response and it will be automatically written.
That’s it. It is efficient, this method will still allow you to check the websites doing link exchange with you because when they submit their website you can review it before it’s listed in your link directory if you use AutoLinksPro.
Tags: Link Building, Link Exchanges
